Google Workspace for Education
Notice
Google Drive
- To appropriately manage the storage capacity of Google Workspace (keio.jp domain), KIC regularly conducts storage optimization for Google Drive (My Drive) of users who have left Keio as part of our storage management efforts. As a result, Google may send notification emails to affected users. These notifications will not affect the sending or receiving of Keio Mail. (The notifications concern preparations and adjustments for the deletion of content in My Drive.)
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Google Drive (My Drive) has a storage capacity limit. For information on how to check your current storage usage and organize your data, please refer to the following notice.
Notification of Capacity Restrictions on Google Drive, etc. (My Drive) - Due to changes to Google's storage policy, a uniform 10 TB storage limit has been set for shared drives as of 6:00 p.m. on Friday, January 20, 2023.
Introduction to Google Workspace for Education (Contents)
Introduction to Google Workspace for Education
Google Workspace for Education (formerly G Suite for Education) is a set of services that Google provides for educational institutions and that lets users comprehensively use functions such as Email, Calendar, Chat, and Online Storage.
It differs from services that Google provides for general users, but the layout of the screen and the way the functions are used are the same.
Please see the page, Education Services, for details of the services.
Advantages
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In addition to the email function, it has a collaboration function that integrates Calendar (scheduler), Drive (online storage) etc.
Examples: You can share files with other people online.-
You can also read or edit files in various formats on your browser.
You can share and export or import schedules.
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You can also read or edit files in various formats on your browser.
- You can also use machine translation compatible with the languages of more than fifty countries.
Reliability and Security
- Google operates one of the best security measures in the world. For details, please see Security and Privacy.
- With Google Workspace for Education, all data belongs to Keio University or to individual users. Google will never check its contents or use it for advertising purposes.
- When you cancel your account, all your data will be erased from Google servers.
Services of Google Workspace for Education
The following services can be used.
| Service | Outline | Reference URL |
|---|---|---|
| Sending and receiving emails | Gmail help center | |
| Groups | Creating mailing lists and discussion groups | Google Groups Help Center |
| Drive | Preparing and sharing documents etc. on line | Google Drive Help Center |
| Calendar | Organizing and sharing schedules | Google Calendar Help Center |
| Contacts | Managing email address and other personal information | Contact the Gmail Help Center |
| Gemini | A versatile AI assistant for a wide range of applications. Provides interactive support for information retrieval, brainstorming, writing, summarization, translation, and more. |
Gemini Apps Help |
| Gemini Notebook | A tool specialized in analyzing, organizing, and utilizing information from "your own materials." Summarizes uploaded materials (PDFs, text files, Google Docs, etc.), answers questions, and more. |
Gemini Notebook Help |
| Google Meet | Online video conferencing and screen sharing | Google Meet Help |
[Related information]
- Guideline for Generative AI Usage at Keio University
- Announcement on Using ChatGPT and Other AI-Generated Content
- Regarding the Use of Gemini and Gemini Notebook
Precautions for the use of Google Additional Services
ITC provides some Google Additional Services (e.g. Google Takeout, Google Maps etc.) via keio.jp authentication.
These types of services are subject to the same policies as "Google Terms of Service" (not for "Google Workspace").
Please check the following pages carefully before using them.
Google Terms of Service
Using Google Maps, Google Earth and Street View
Last-Modified: August 18, 2026
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